Planning for Speedsters and Spyders West Coast Meet 2011
The park is reserved in Arroyo Grande and the hotel is holding rooms for us in Pismo Beach (but don't call to make a reservation yet, we won't be set up in their computer system until late next week), so now let's split up the work to make this an awesome event!
I need feedback on a few questions and we need volunteers to lead drives and help with the banquet. Please read to the bottom, answer the questions, and volunteer to help.
Just a reminder on the dates: June 3-5th, 2011 is the big event!
I've read through all the past threads regarding suggestions for our West Coast Meet and based on that I think our best Schedule of Events would go something like this:
*Friday: arrivals and group dinner
*Saturday: 9am: all cars to the park for a group photo.
Various drives leaving from the park throughout the day. (see below)
For anyone not wanting to go on drives we have the park all day to stare at our cars and bs or go and do whatever we want. Maybe we'll have a cornhole tournament!
6pm: Banquet
*Sunday: an early morning drive or group breakfast???
Drives:
These four drives have been suggested by many and can all be done before our dinner on Saturday. Each drive needs a leader who would be responsible for leading (duh), putting together maps and making lunch plans.
*Big Sur: While long, this can be done. Figure 7 hours, including time for lunch, round trip to Nepenthe restaurant. Of course, whoever leads this may choose to do something else for lunch, this is just a suggestion. I estimate that this drive would leave the park at 10am and return to the hotel by 5pm.
*Hearst Castle: From the park Hearst Castle is about 1hr15mins, the tours are 1 hour and 45 min long. This would would have to be timed to match the tour schedule.
*E-Ticket: Fast, Curvey, and All Fun (is that a drive or woman?). Eddie Janis are you listening? There have been special requests for you to lead an awesome adventure.
*Wine Drive: Through South SLO County.
Banquet:
There are several things we need to organize for the banquet.
*Food: I've asked Warren and Karen to work with the banquet manager to plan our meal. (Warren, if you haven't checked your email yet: surprise!)
*Raffle: Our raffle needs an organizer to contact our generous vendors for donations and conduct the raffle.
*Awards: People have suggested we give out awards (longest drive, etc). Someone needs to head this up.
Other:
*Jim and his son, Colin, have offered to come up with a logo for our event.
*I've asked Dave Mitchell to help with registration so we can get good head counts for our activities. (Again, Surprise! if you haven't checked your email yet.)
*Photography: I know we have several photographers in the group so I'm wondering if one (or more) of you would be willing to get us set up for some nice photos. You know, herd the cats so we get nice composition and good backgrounds for group shots and maybe some individual photos too.
Questions for you:
*What do you want to do on Sunday? I know a lot of people have to hit the road. Do we want to organize a drive anyway? Breakfast? Both? Play it by ear?
*Are there other group things you'd like to include in the weekend?
*Does it look like I'm forgetting anything?
Recap of the volunteers we need:
*Drive Leaders
*Raffle Organizer
*Awards Organizer
*Photographer(s)
Please answer the questions (even if you're not volunteering)and, if you have the time and the interest, volunteer to help plan this event!
Jen
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